How to Write a Job Description

Clear, concise job descriptions attract worthwhile applicants. They define job requirements for new employees. Follow these steps to create job descriptions in any industry, for any office or small business.

Difficulty: Moderate

Instructions

Things You'll Need:

• Computer
• Word Processor

1. Outline specific duties that employees in this position will actually perform. List their responsibilities. Don't rush through this part of the process. Take time to consider exactly what this position requires.

2. Describe the attributes an employee will need in order to fulfill the position's responsibilities. Consider what specific skills, qualifications and abilities are needed to fill the position. These should include those mandatory as well as preferred.

3. Create the job title. Note the position's supervisors, if any, and department.

4. Write a summary of the job. State whether the employee will be part-time or full-time. List any educational degrees, physical prerequisites, or certifications that may be needed.

5. Compile your outline, descriptions and summary into a concise job description. Make it simple. Use straight-forward not flowery language.

6. Review your job description. Make sure you include all of the essential elements: title, department, duties/responsibilities and qualifications both mandatory and preferred.

7. Send the job description to another person in your company--preferably a supervisor in the respective department--for editing.

Tips & Warnings

• Keep your long-term business objectives in mind, not just current company needs.
• Don't forget to state the environmental working conditions as well as any occupational hazards.
• Be sure to list any specialized skills, training, or experience that will be beneficial but not required for the position.
• Be detailed, but don't create an unrealistic job no one could possibly fulfill.
• Be sure to detail every aspect of the position so the employee knows precisely what his/her job entails. This will protect you if the employee refuses to complete certain duties and you have to fire him/her.

Who Can Help Sponsored

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