Things You'll Need:
- Envelopes
- Computers
- Printers
- Printer Paper
- Postage Stamps
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Step 1
Type the letter using a word processor. Formal letters should not be written by hand.
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Step 2
Use your own letterhead. If you don't have letterhead, use formal, 8 1/2-inch-by-11-inch stationery with a matching envelope. Avoid store-bought note cards.
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Step 3
If you don't have preprinted letterhead, type your name, title and return address four to six lines down from the top of the page.
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Step 4
Type the date two to six lines down from the letterhead or return address. Three lines below is the standard.
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Step 5
Choose your alignment: left aligned or justified on both sides.
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Step 6
Skip two lines and type the recipient's full name, business title and address, aligned at the left margin. Precede the name with Mr., Ms. or Dr. as appropriate.
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Step 7
Skip two to four lines and follow with your greeting, again using the formal name and closing with a colon "Dear Mr. Jones:" for example.
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Step 8
Skip two more lines and begin your letter. Introduce yourself in the first paragraph, if the recipient does not already know you. Examples: 'We recently met at a seminar at the Biltmore' or 'I recently purchased an insurance plan from your company.'
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Step 9
Continue with the body of the letter, stating your main purpose for writing. This may be to lodge a complaint, compliment the business on its products or services, or request information. Be as brief and concise as possible.
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Step 10
Skip two lines and conclude the letter with 'Sincerely,' 'Thank you' or 'Best wishes,' followed by a comma.
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Step 11
Leave at least four blank lines for your signature, then type your name and title. Sign the letter in ink in the space created.










Comments
melwetzel said
on 5/30/2009 Great steps for a business letter. I was going to write this article, but I'll link to yours instead ;)
allanherman said
on 4/12/2009 Easy to follow, clear and concise. Good Job.
lynnhsmomof2 said
on 1/18/2009 Great help! Thank you! 5*