How to Create a Microsoft Access Field for Hyperlinks

By inserting hyperlinks in a database, you can jump to another location in the database, to another file in any MS Office application, or to an address on the Internet or a company's intranet. You can insert a hyperlink field in either Design view or Datasheet view. These instructions are for MS Access 97.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Microsoft Access

Design View

1. Open a table in Design view.
2. Click in the field directly underneath the location that is to contain your new hyperlink field.
3. Click on the Insert Row icon in the toolbar, or open the Insert menu and choose Row. A new row appears.
4. Click in the Field Name column. Name your new field.
5. Click in the DataType column to the immediate right. An arrow appears.
6. Click in the arrow. A menu appears.
7. Select Hyperlink.

Datasheet View

8. Open the table in Datasheet View.
9. From the Insert menu, click on Hyperlink Column. A new column appears.
10. Move your column to the location you want.
11. Enter hyperlinks in your new fields.

Tips & Warnings

• If you create a table by importing data, MS Access will not convert any column to a Hyperlink field unless EVERY value in that field begins with a recognized protocol prefix (such as http: or \\).

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