How to Set Up Cost Centers in Quicken

A cost center is a tool for identifying certain types of business expenses, and you can set up your own custom cost centers in Quicken. Some cost centers are already built into Quicken, although they may be vague or limited. Use these built-in centers along with classifications you create in the program.


    • 1

      Launch Quicken.

    • 2

      Go to the "Tools" menu at the top of the program and click "Add Account" from the drop-down list.

    • 3

      Click the "Cash Account" radio button, then click the "Next" button. On the next screen, type "Cost Centers" in the "Account Name/Nickname" field. Click "Next," then click "Done."

    • 4

      Press the "Ctrl," "Shift" and "C" keys simultaneously. The Category List dialog window appears.

    • 5

      Click the "Business Expenses" section from the left-hand sidebar. Browse the existing categories and determine which ones you want to add.

    • 6

      Click the "New" button near the top of the Category List window. Type a name and description for the cost center category. Select "Business Expenses" from the "Group" drop-down menu. If applicable, select a tax classification from the "Tax Line Item" menu. Click the "OK" button to create the new cost center category.

    • 7

      Click the "Cost Centers" link from the left-hand sidebar. On the next screen, click on the next line in the ledger, type the department that handles the cost centers in the "Payee" field, then click the down arrow on the "Category" column and select one of the cost center categories you created. Enter the dollar amount in the "Spend" field and hit the "Enter" key to save your work.

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