How to Enter Freight or Postage Into QuickBooks

Track freight and mailing charges in QuickBooks.

QuickBooks business accounts software lets you record all your expenses and assign them to specific categories so that you can track your expenditure and balance your books for each accounting period. To enter freight or postage charges in QuickBooks, access the account register in the Chart of Accounts list and assign the expense to the “Postage and Delivery” account category.

Instructions

1. Launch QuickBooks and click “Lists” in the top navigation menu. Select “Chart of Accounts” from the context menu to open the Chart of Accounts window containing a full list of all your account registers.

2. Double-click the account register to which you want to add the expense to open the account register in a new window.

3. Scroll to the bottom of the window. In the new transaction field click the Calendar icon and select the transaction date of the freight or postage charge.

4. Type the payee information into the “Payee” input field. Enter the postage or freight charge amount into the “Payment” input field.

5. Click the down-arrow button in the “Account” input field immediately below the “Payee” field. Select “Postage and Delivery Expense” from the drop-down list.

6. Click the “Record” button in the bottom right-hand corner of the program window. QuickBooks records the transaction as a postage and delivery expense.

Tips & Warnings

• Assign all freight and postage charges to this expense category so that you can quickly find out your total expenditure in this area. You can access expense information by clicking “Reports” in the main menu.

References

• Intuit QuickBooks Support: About Expense Accounts
• Intuit QuickBooks Support: Account

Resources

• Intuit QuickBooks Support