How to Record Tuition in QuickBooks
When you encourage continuing education among your employees and pay for business-related classes, you need to recognize the tuition payments properly in your QuickBooks application. Understanding how tuition payments fit into your chart of accounts within the QuickBooks application will ensure that your year-end reporting is accurate and reflects the appropriate continuing education deductions for tax purposes.
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Instructions
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Click "Make General Journal Entries" in the Company menu for the company that issued the tuition payment.
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2
Enter the current date and a journal entry number in the fields provided. Note the entry number on your supporting documentation. Assign the debit account for the transaction. For tuition payments, an account such as "Classes and Seminars" or similar would be fitting.
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Input the amount of the tuition payment in the proper field. Use the "Memo" field to enter any data that you want to appear in reporting, in this case perhaps the name of the class attended.
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Enter the name of the employee who attended the class in the "Name" field. Click "Save and Close" to write the entry to your ledger and close the window.
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