How to Move One Transaction in QuickBooks


Correcting errors in your company accounts can be time-consuming if you have to delete the entire transaction from one account and enter it as a new transaction in another account. QuickBooks business accounts software allows you to move most transaction types if you’ve accidentally assigned them to an incorrect account. To move a single transaction from one QuickBooks account register to another register, use the program’s "Copy Transaction" tool.

  • Launch QuickBooks. Click “Lists,” followed by “Chart of Accounts” from the main navigation menu.

  • Double-click the account that contains the incorrect transaction. Scroll through the account register to find the transaction. Click and highlight the transaction.

  • Click “Edit” in the menu and then select “Copy Transaction” from the pull-down menu. The "Transaction" label changes to the selected transaction type; for example, “Copy Check.” Don’t click the “Copy” button that appears above this label.

  • Go to the account register to which you want to move the transaction. Click inside the blank transaction box at the bottom of the account register.

  • Click “Edit” followed by “Paste” in the main menu. Click the “Record” button to save the transaction in the new account register.

  • Go to the original account register and delete the transaction. QuickBooks automatically updates the account register and recalculates the account balance.

Tips & Warnings

  • To move transactions between account registers, the accounts must accept similar transaction types; for example, you can copy and paste between bank and credit card accounts, but you cannot copy and paste an invoice transaction to a bank or credit card account register.
  • QuickBooks allows you to move transactions with this procedure for all transaction types, except bill payment to vendor transactions, paychecks to employees, sales tax payments and payroll tax transactions. The only way to move these transactions is to delete the original transaction and create a new transaction in the correct account register.

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