How to Calculate Manpower Productivity

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The gear: a symbol of efficiency and work.
The gear: a symbol of efficiency and work. (Image: Hemera Technologies/AbleStock.com/Getty Images)

If you are responsible for managing people in a business environment, you need a reliable way of determining their productivity levels. In a business, employees are supposed to generate a profit for the employer, and productivity levels determine to what extent employees are fulfilling that purpose. However, calculating manpower productivity is not always easy. There are many factors you need to take into account when you attempt to calculate manpower productivity, some of which require that you maintain records of employee output and working hours.

Add up the total hours your employees have worked. If your employees punch hours on a time clock, retrieve all of their hours from your tracking software using your administrator login. If your employees work a set number of hours every day, simply subtract all lunch and break times from that number of hours.

Quantify your employees' work product. If your employees are salespeople, go by either number of sales or dollar value of sales. If your employees are factory workers, go by the number of units they produce. If your employees are cashiers, go by the number of customers they serve. If your employees work one on one with clients, go by the number of hours they bill.

Add up your employees' total work product. Take the units of work from each employee over the period of time for which you want to know the productivity levels, and then add up the figures from each employee so that you arrive at a single number representing the units of work produced by the entire workforce.

Divide the number of hours worked by the units of work produced. Double check your calculations for hours of work and units of work, then divide the former by the latter using your calculator.

Divide the aggregate manpower productivity figure (the figure you arrived at in Step 4) by the number of employees at your office. This will give you the manpower productivity per employee.

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