How to Turn Down a Job Offer After Accepting Another Offer
Turning down a job offer once you have accepted another opportunity is a straight-forward task, but requires immediate action. It’s your responsibility to decline the offer as quickly as possible so that the company can move on with its hiring process. Declining a job offer is sometimes emotional, especially if you bonded with hiring managers at both companies. However, gracefully turning down the offer and thanking everyone involved in the hiring process shows your professionalism.
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Instructions
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Contact the hiring manager or recruiter who offered you the job you're turning down. The University of California Berkeley reports you can deliver the news by telephone or email. However, a phone call is more personal. Leaving a voice mail is acceptable, but you should call during business hours to show that you really were trying to reach someone. Immediately followup with an email if you leave a voice mail. This is helpful for hiring managers or representatives who do not regularly listen to voice mail. Get right to the point if you do have a telephone conversation. Thank the representative for the company's interest while explaining that you have accepted another offer that is a better fit.
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Send written thank-you notes by regular mail to people you interviewed with at the company your're turning down. Send notes to employees or other managers who spent time with you during your visit or were helpful in answering questions. The notes are a nice touch and could help with networking.
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Contact any hiring managers or recruiters who are recruiting you via email. Thank them for their interest while informing them you have accepted another position. Inform any other recruiters who contact you that you are no longer seeking employment.
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