How to Do a Salary Letter
A salary letter is usually an offer letter for a job. The letter includes important information, such as the start date and job title. It also includes detailed information about overall compensation, including the annual salary. Employers sometimes send out offer letters with salary information as part of a conditional job offer. Offers are sometimes contingent on the applicant passing a background check and drug screening. The salary letter is often just a formality following the interview process. Hiring managers and job candidates may discuss salary in person or over the phone, with the salary information placed in writing after both sides agree to the terms.
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Instructions
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Select the appropriate salary for the position based on your company's guidelines. For example, review your company's pay scale and job classification documents for the proper salary for the position based on the candidate's experience. Also consider other factors, such as the candidate's current salary, if you have this information, and industry demand for the position.
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Obtain approval for the salary offer from a supervisor or the human resources department if necessary. Also gain approval if necessary for additional benefits related to compensation, such as sign-on bonus, vacation time, commission structure and health benefits.
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Write the letter on company letterhead. Include the specific position in the letter, along with a start date. List the most important salary information in bullet form. Place the salary as the first bullet. Then list the sign-on bonus if applicable. List a detailed explanation of monthly, quarterly and annual bonuses if the person is eligible for such plans. Also list a detailed summary of benefits eligibility.
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