How to Nicely Reject a Job Offer
Rejecting a job offer can be part of a job search and a positive ingredient of a successful campaign to find employment. Take the opportunity in declining the job offer to remind the employer of why they thought enough of you to extend the offer. Remain focused on the need to maintain a cordial relationship for future networking. Construct a rejection letter that exemplifies your professionalism and appreciation for the consideration.
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Instructions
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Address the letter or email message to the person who extended the offer of employment. Use business formatting in the letter, including providing your contact information, the date and the title, name and address of the recipient.
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Reiterate your appreciation for the offer and the opportunity to be considered. Recap the reasons you were drawn to the company and department initially.
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Explain that you have chosen to accept another position. Provide the recipient with the name of the company and your title once you assume that position. If you have not accepted another position, but have chosen to decline the offer anyway, refrain from being negative in your explanation. Instead, try to briefly explain some of the features of the position you are still seeking, or if you prefer, choose to not go into detail with reasons behind your decision at all.
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Leave your new contact information and conclude by stating your hope that you can work with the person or company in the future.
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Tips & Warnings
Express your appreciation and reasons for declining the offer in a phone call if possible. Refer another person for the position if you know a qualified candidate.
