How to Export a Microsoft Outlook Calendar to XML or iCal

Keep your calendars in synch by exporting.

In the interest of keeping calendars synchronized, Microsoft Outlook has made it possible to export its calendars in many different formats. The iCAL (Macintosh iCalendar) format is a very popular format. Its file extension is .ICS and is recognized by many other software. The .XML (eXtensible Markup Language) file type is an encoded document format that is readable by many programs, as well. Outlook can export directly as an .ICS, but has to use secondary software to put it into .XML.

Instructions

Export as an iCal .ICS File

1. Open your calendar In Outlook.

2. Click "File" > "Save As" and select "iCalendar Format (*.ics)" from the list in the dialog box.

3. Click "Save."

Export Your Calendar as an .XML File

1. Click "File" > "Import and Export" and select "Export to a File" from the list in the dialog box. Click "Next."

2. Choose "Microsoft Access" from the next list and click "Next."

3. Choose a name and destination for the new database and click "Next." Outlook will convert your calendar to an Access Database.

4. Open the new database in Access.

5. Right-click on the name of the calendar on the left sidebar. Select "Export" > "XML file" and "OK" to complete the conversion to XML.

References

• Save Your Outlook Calendar as iCal; Jake Ludington
• Tech Hit: How To Export Outlook Calendar in iCalendar (.ICS) Format