How to Comment on Your Job Review
An employee who uses the beginning of a job review meeting to ask for a pay raise is approaching this session in the wrong manner. The review is a chance to discuss your performance during the evaluation period. You want to help the supervisor create a well-rounded record of your performance, including strengths and weaknesses.
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Instructions
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Prepare Your Comments
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Use the first part of the meeting to listen to the supervisor and take notes about written ratings and verbal statements made by the supervisor.
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While listening, look for patterns of unsystematic evaluation, such as the supervisor ignoring awards you've won or providing mediocre ratings across a whole section of the job review form where you've always earned high ratings.
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While taking notes, you've got time to collect your thoughts. Maintain eye contact, smile, respond neutrally to negative feedback and thank the supervisor for any praise you are given.
Make Your Comments
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When you get the chance to respond with your thoughts, especially points for clarification, take control of the conversation. Say something along the lines of, "I would like to point out a relevant achievement you didn't seem to consider when determining this rating."
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If the supervisor tries to rush you through this part, try to redirect the conversation again. Say: "I noticed that you assigned some ratings that do not reflect my accomplishments. If we go through these items point by point, I have examples to support my assertions."
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In each point that you discuss with the supervisor, be specific. If your supervisor cannot specifically state why you received a below average rating for a certain item, point that out.
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Use professional and positive language to describe your response to an unfair portion of the evaluation in the written comments section. Ask to take your evaluation home so you can make a thorough response to the comments to which you object and return to your supervisor the next day.
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Tips & Warnings
Before the meeting, complete your own self-evaluation using a form provided by your employer or your own list of reflective questions. Bring evidence of your work, including samples, facts and figures, so you can dispute incorrect or misinterpreted ratings or statements made by the supervisor. Use a copy of your job description to help you conduct the self-evaluation and to collect evidence of your accomplishments.
Do not make argumentative, accusatory or negative statements to the supervisor. Avoid making generalizations when describing your work or describing how the supervisor has incorrectly summarized your work. If you're rated poorly in a certain area, you must depend on your memory and the evidence you've brought to support your request that the supervisor increase the rating.
References
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