How to Save a Sent Message in Gmail When Using an SMTP Multiple Email Address
Gmail allows you to manage your email in the Gmail Web interface, or set up your account in a desktop email client like Microsoft Outlook or Apple Mail. One reason you may prefer to use a desktop client is because this gives you the ability to use multiple SMTP servers and addresses when sending outgoing mail. You can configure your client's settings so that a copy of sent messages is saved to your Google account even if it is not sent from your Gmail SMTP address.
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Instructions
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Microsoft Outlook
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1
Launch the Microsoft Outlook application.
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2
Open the "Tools" menu at the top of the window and choose "Account Settings."
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3
Highlight your Gmail account and press the "Change" button.
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4
Click on the "More Settings" button in the lower right corner of the window.
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5
Select the radio button labeled "Choose an existing folder or create a new folder to save your sent items for this account in."
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6
Highlight the folder labeled "Sent Mail."
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7
Click "OK" twice to save the settings. Outlook now saves a copy of your sent messages in your Gmail account even when you are not using the Gmail SMTP address.
Apple Mail
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8
Click on the "Mail" icon in the dock at the bottom of your Mac's screen.
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9
Open the "Mail" menu at the top of the screen and choose "Preferences."
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10
Go to the "Accounts" tab and highlight your Gmail account from the list on the left.
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11
Go to the "Mailbox Behaviors" section of the window.
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Check the box next to "Store sent messages on the server." Apple Mail now saves a copy of your sent messages in your Gmail account even when you are not using the Gmail SMTP address.
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References
- Photo Credit John Foxx/Stockbyte/Getty Images
