How Does
How Is Document Imaging Used?
What it is
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Paper documents are gathered from the customer by a service bureau specializing in document imaging. Documents are counted, logged, and an assessment is made for what will be required in the document imaging process (things like scanning the documents, creating bar codes, batching and cost). A production team prepares the hard copies of the documents for conversion into a digital medium. The documents are then fed into scanners that capture the image of each document. The images are converted into a digital file format. The images organized into batch files and indexed into a database. Upon completion of the digital conversion process, the files are saved in a storage system. Documents may also be reprinted for the client.
Applications
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You can quickly retrieve important files from an indexed record of digital documents or keep track of changes made to existing documents. The primary use for document imaging is for storing and retrieving information within an organization to increase employee productivity. When employees can find a document from their own computer, they don't have to get up and look for a physical file. Indexing allows companies to find files with keyword searches.
Techniques and methods
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You can use bar codes in document imaging for each document you scan. Most digital imaging companies have their own custom made software to ensure that a missing page will be detected by the software running the scanner. If pages enter the feed on the scanner upside down, the software will detect it, and instruct the scanner operator to rescan only those documents that did not scan correctly. The software recognizes the missing or improperly fed pages by assessing the bar code numbers.
eHow Article: How Is Document Imaging Used?
