How Does a Trip Itinerary Work?

Travel Agency

When customers work with travel agencies to plan and reserve a vacation package, they work with an agent to develop a master schedule that will become the trip itinerary. Travel agents can help customers book flights, hotel rooms, rental cars and entertainment activities. The customer receives a receipt with information about each aspect of the vacation, and then each portion is added to the master itinerary, which lists all of the travel and vacation arrangements.

Daily Organization

Most travel agencies will typically separate a part of the trip itinerary for each day of the planned vacation. On travel days the itinerary will list the airline, the times of each connecting flight and the status of the ticket purchase. Trip Itineraries will also explain where a customer is staying on each night of the trip, detailing the hotel's name, address and amenities. If the customer has also purchased tours or cruises through the travel agency for a specific day of the vacation, this ticket information will also show up on the main trip itinerary.

Personal Additions

After customers receive the master trip itinerary for their upcoming vacation, they will usually make personal additions to the plans. If the travel agency sends the trip itinerary electronically, the customer can usually print the schedule and write directly on the itinerary. For example, customers might make note of where they plan to eat each meal during the vacation onto the trip itinerary. Also, if they have plans to visit family or friends during the trip, these details may be manually added to the itinerary.