Barcode Integration Software for QuickBooks

Using barcode scanning integration in QuickBooks.

The use of barcode scanners and integration software with your QuickBooks financial system will save a lot of time and effort in maintaining your QuickBooks data and will also increase your system's data integrity, as there will be fewer mistakes with less data being manually entered into QuickBooks.

Function

Barcode scanners and the related software interface data captured from your barcode scanners into your QuickBooks financial system. The timing of interfacing your barcode data into QuickBooks may be daily, weekly or monthly. The type of information to be scanned is generally physical assets or point-of-sales data.

Benefits

The benefits provided by barcode scanning include increased labor efficiency in performing data gathering, much less time spent entering data manually into the QuickBooks financial system and improved data integrity due to a reduction in errors resulting from manual data entry.

Costs

The only real cost is the initial effort needed to get started using barcode scanning. Depending on how you are using the scanners, you will have to purchase a barcode printer and blank labels. Electronic Imaging Materials, Inc. provides starter kits for under $300, as of January 2011. There is also a manual effort in initially affixing the labels and installing the software.

Research

Research different providers of barcode scanners and the related software online. A very good vendor that specializes in the scanning of physical assets is ASAP Systems, which sells its own scanners to go with the software. QuickBooks offers point-of-sale barcode scanning software and the scanners as well.

References

• ASAP Systems: Passbook QuickBooks Integration
• QuickBooks: Get the Hardware You Need to Complete Your Point of Sale
• Electronic Imaging Materials, Inc.: Durable Solutions for Barcode Tracking