Microsoft Licensing Compliance

Individuals and companies using Microsoft products need to understand licensing rules.

Microsoft software compliance refers to consumer rights associated with the installation of specific Microsoft software programs on personal computers and other hardware. Software programs come with a certificate of authenticity, or COA, which signifies the software as legal. Running Microsoft software programs without a valid COA violates the federal government's Copyright Act.

Types

Microsoft provides three types of licenses for its software products: Full Packaged Products, Original Equipment Manufacturing (OEM) and Volume Licensing. Typically, consumers purchase single Full Package Products, such as Vista, Microsoft Office or Microsoft Publisher, in retail outlets or online. Personal computers, laptops and other devices with preinstalled programs have OEM licenses. Small business and large corporations can purchase thousands of Volume Licenses.

Considerations

Companies have a big challenge when it comes to managing software. They must have a system in place to ensure the acquisition of the correct number of licenses, especially in multiple user environments. In addition, IT department managers need to maximize the use of properly licensed software, oversee software inventories and protect against the unauthorized use of Microsoft software products.

Expert Insight

According to the Microsoft website, each laptop and personal computer must have a separate full software license. Licensing ensures software purchasers receive updates and technical support. Microsoft offers legalization solutions for consumers who find they have unlicensed software installed on their computers.

References

• Microsoft: Licensing and compliance options for your Microsoft software
• Microsoft: Proper Licensing Practices
• Microsoft: Legalization
• U.S. Copyright: Copyright and Digital Files