Information About Silent Auction Bid Sheets
Silent auction bid sheets provide a friendly, personal environment for your bidders. Each item's bid sheet should be printed in a legible 12 point or larger font. Print on paper with your organization or company logo for professionalism.
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Bidder Number
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Giving your guests bidder numbers as they enter aids the event's organization. Bidder numbers provide an anonymous experience and should be given to your guest as they arrive for the event. At the end of the auction, bidders use their given numbers to pick up won items.
Item & Description
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Antiques and collectables are popular items seen at silent auctions. The next important piece of information is listing the auction item number at the top of the sheet, along with the appropriate item title. A short description of the item should be placed below; one to three sentences will suffice. Also, providing a high estimated value of the item gives the incentive to bid more.
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Minimum Bid
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Giving minimum bids allows you to calculate a ballpark of potential earnings. Setting a minimum bid is important for two reasons. The first is aiding your bidders in figuring out a place to start from and how high they should go. The second reason is to provide a set payment that can be made whether or not the item is popular. Another option is to also supply a "maximum bid"; something much higher then the minimum, which allows a bidder to buy an item for that set price, without being outbid.
Bid Form
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Noisy and obnoxious gavels are unnecessary for silent auctions. The last area on your silent auction sheet should include a spreadsheet with designated places for bidders to place their given bidder numbers and the amount they wish to bid. This portion of the sheet can be as short or as long as needed, based upon the size of the event.
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References
Resources
- Photo Credit paper feed image by Glenn Jenkinson from Fotolia.com standing in line image by Antonio Oquias from Fotolia.com antique teapots image by Elly from Fotolia.com money image by cherie from Fotolia.com gavel image by Cora Reed from Fotolia.com
