Effective Public Meetings
Local governments conduct public meetings periodically to involve the public in issues or developments occurring in their communities. For public meetings to be effective, meeting facilitators must plan the meeting's agenda and clearly define the meeting's purpose.
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Agenda Planning
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Effective public meetings must be properly planned. Develop an agenda containing items that will be discussed at the forum. Publish or post the agenda for the public before the meeting, so that people have time to think about the issues and devise a list of questions or concerns.
Location
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Select an appropriate venue in which to host the public meeting. Consider how many attendees are anticipated and be sure the venue is large enough to accommodate the capacity.
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Types
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Define the type of meeting so that community members know what to expect. For instance, informative meetings differ from meetings that serve to consult with community members or solicit their involvement.
Objectives
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Establish the meeting's objectives for the public so attendees understand what needs to be accomplished. Objectives keep the meeting organized and on track.
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