Employee Promotion Policy Guide

A manager gives her employee a promotion.
A manager gives her employee a promotion. (Image: BakiBG/iStock/Getty Images)

A policy on employee promotion shows how the organization views the career growth of its employees. It contains guidelines on how to manage the process of moving staff to higher positions. This policy is usually part of the human resources manual.


A promotion policy signifies management’s commitment to recognize and reward excellent performance. It motivates employees to aspire for advancement opportunities within the organization. It also contributes to employee satisfaction and retention.


The policy outlines the screening process and criteria for internal applications. Requirements for promotion include not only the basic qualifications, but also good work record and success in the employee’s current position. The collective agreement may contain a provision that considers seniority for promotion.


A policy on promotion must provide a fair and equal chance to all qualified employees. It must clarify the coordination between departments, particularly if the promotion involves movement from one department to another. It must also define the responsibilities of the hiring manager and the human resources department.

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