What Does "Select PO" Mean in QuickBooks?
In QuickBooks, the initials "PO" stand for purchase order. A purchase order is a document primarily created for a business to order items from a seller. The PO in QuickBooks has eight columns that detail the items ordered, the description of the items, the quantity, and price for each.
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PO Creation
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Create a PO by clicking the "Purchase Orders" icon on the QuickBooks home screen. This puts the PO in a queue to be recalled later when the vendor sends a bill for the items ordered. For example, if you create five separate POs for 400 widgets each from the ABC Company, each PO is stored in the queue until you click on the "Receive Inventory Item with Bill" icon.
PO Organization
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QuickBooks stores POs in its memory and organizes them by vendor name. These memorized POs are stored in the background of the program and may be viewed in the "Open Purchase Orders" reports. A specific button or tab labeled "Select PO" does not exist in the software; you will select the PO after you enter the bill for the received items from the vendor.
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PO Selection
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When you click on the "Receive Bill with Inventory" icon and enter the vendor's name with whom you placed the order, each purchase order will pop up in the "Open Purchase Orders" window. Review the bill and the items you received for accuracy, then choose the POs that are reflected in the queue.
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