Telephone Etiquette Training

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Telephone etiquette is an integral part of customer service training.

A customer's first experience with an organization is usually by phone. Training should cover the basics of telephone etiquette, which is an essential part of customer service training for both new hires and existing employees.

  1. Answering Calls

    • Telephone etiquette training should begin with how to answer the phone. Staff should be trained on ways to identify the organization in a friendly, approachable manner.

    Redirecting Calls

    • Training should include information on how to redirect calls so that callers understand where their call is going, why it is being redirected and how to reach the person they need to speak to in the event they are disconnected.

    Holding Calls

    • Callers are often frustrated when asked to be put on hold. Telephone etiquette training should teach staff what to say when putting a caller on hold, the maximum length of time a caller should be left on hold and what options to offer callers who do not wish to hold.

    Taking Messages

    • Essential areas of telephone etiquette training involve taking detailed messages that make callers feel their needs are being met, and providing other staff the information they need to return calls.

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  • Photo Credit telephone 1 image by Aussiebloke from Fotolia.com

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