Definition of a Silent Auction

Nonprofit organizations earn money through donations. From bake sales to auctions, donations involve an external source of money. A silent auction allows charities to earn donations by selling items to guests in exchange for a monetary contribution.

Description

"Canadian Living" magazine describes a silent auction as a fun event that raises funds for charity in a fun, party-like setting. Guests visit tables where items are presented for auction, stopping to record bidding amounts on a sheet of paper placed by the desired item. The guest who bids the highest amount wins the item. The money exchanged for the item is donated to charity.

Planning

A fund-raising committee organizes the silent auction, assigning each person to a specific task. The event takes place in a location that keeps costs low but can accommodate the expected number of guests. Local businesses donate items for auction.

Execution

Typically, organizers inform guests when bidding begins. Another announcement or signal warns them 15 minutes, and then 5 minutes, before the auction ends. Guests record their final bids and organizers check bidding sheets and announce the winners. After, fund-raising committee members collect money and distribute items to winning guests.

References

• Canadian Living: How to Host a Silent Auction
• Red Hot Fundraising Ideas: How to Hold a Silent Auction