How do I Write a Job Description in Good Form?
As a worker in human resources, you may often be called upon to write a job description for a variety of positions. A job description in good form must be a factual, honest account that provides the reader with all of the most relevant details about the position.
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Title Information
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The official title of the position, the department the position is affiliated with and who the worker in this position will report to by title must be at the top of the description. For example: "Title: Assistant Manager, Department: Sales, Reports To: Manager."
Summary Statement
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This statement summarizes the overall responsibility of the position succinctly. For the example in the previous step, the statement might read "Managing retail sales and recruiting and training new sales staff."
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Key Responsibilities
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A bullet point list of the other duties and responsibilities of the position should follow the summary. Include everything you expect of the employee; to leave off duties because they may seem unappealing is considered bad form. Maintain a crisp tone and good form by beginning each point with an action verb, such as "oversee," "manage," "distribute" or "train."
Contract Terms
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The length of the contract should be included, be it a month or permanent. Also include a bullet point list of the other employees and staff this employee will interact with regularly. This may or may not include employees at a higher or lower position at the company.
Other Qualifications
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A bullet point list of required qualifications should follow, including special skills like language fluency, more general points such as "organizational skills," any experience in a specific area the employee should have, a certain level of education or proficiency in any programs the position requires.
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