Checklist for Comparing Office Space to Rent
Selecting the ideal location for an office is an intricate process, and keeping a checklist provides a record of property features so that you know exactly what you have seen after you have toured available office space.
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Square Footage and Layout
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The checklist needs the square footage required to house all employees, guests and clients. Business owners need numbers from floor plans, i.e., offices, cubicles and work areas. If the company has future plans to grow and expand, the checklist should include square footage for "free space" that can eventually expand the office.
Office Space Features
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Amenities such as lunchrooms, break rooms, restrooms and coffee bars should be on the checklist. The condition of the building is another important feature to list. It is most preferable to move into a space that is fully functional from the get-go. Be sure that the heating and cooling units are in functional order, the carpet (or tile) is in good condition, the ceilings and walls are free from cracks and the plumbing is not leaking.
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Location
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Note the geographic location. According to the Entrepreneur's Help Page, business owners must consider the type of neighborhood and if the area is safe. Also consider how easily accessible the office is from public transportation routes.
Budget
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Checklists should contain a line for budgets to remind you of what your financial ceiling is for lease expenses. Keep in mind that many landlords will lower the price per square foot when tenants sign longer contracts. According to an article by Martha E. Mangelsdorf in Inc.com, some companies save noteworthy amounts of money by negotiating longer lease agreements with landlords.
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