Difference Between a Job Description & a Job Specification

Job descriptions and job specifications go together.

While many people use the terms job description and job specification interchangeably, there's a difference between the two. One tells what the job entails, while the other tells what qualities the individual filling the job needs.

Job Description

A job description describes the responsibilities of a specific job.

A job description is a written statement describing the general responsibilities and duties of a given position. It should be considered an advertisement for the job as it often lists the results expected from the person in the position and tells to whom the person reports. It may include general working conditions as well.

Job Specification

A job specification describes the qualifications a person will need for the job.

A job specification normally provides a list of the qualifications anyone filling the post should have. These qualifications might include necessary education, previous work experience and specific skills needed for the position.

Job Analysis

The term job analysis is often used along with the terms job description and job specification. A job analysis determines the exact duties performed as part of a particular job. The analysis also determines the employee qualifications and skills necessary to fulfill the job requirements.

References

• Free Management Library: Employee Job Descriptions
• HR Management: Job Specifications
• Entrepreneur: How to Write a Job Description and Analysis