Define File Clerk
A file clerk is an employee responsible for maintaining a company or organization’s paper and electronic filing and retrieval systems. This includes collecting and arranging the files, usually in numerical or alphabetical order or by subject.
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Job Duties
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A file clerk may be responsible for collecting files, or other employees may drop files off. In larger businesses with a large amount of files, file clerks may perform runs multiple times a day to key departments to collect needed documents. Many file clerks are expected to respond to requests from other departments for certain files. Companies often have a detailed protocol for making and responding to these requests.
File clerks often operate scanners as part of their duties to archive or entirely represent documents originally in paper form. Depending on the company’s needs and policies, clerks may be required to discard or shred documents that are no longer needed.
Employers
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Common employers of file clerks are service-providing industries, including government and health-care offices.
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Education
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Most employers stipulate that file clerks should have a high school diploma or the equivalent. As with most positions, a college degree and related work experience are attractive to hiring managers.
Training
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Most training is on-the-job. Even the most seasoned file clerks will have to learn a company’s specific procedures and filing system.
Salary
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The Bureau of Labor Statistics reports that in May 2008 the median salary for file clerks was $23,800.
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References
Resources
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