Church Data Entry Job Description

Like any other office, church offices deal with a lot of paperwork.

Church data entry is similar to computer work in any other office. In addition to collecting data on members' and guests' attendance, skills, and interests, churches must enter financial data, scheduling, and personnel records.

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Financial Data
- Accurate entry of financial data is critical to providing year-end reports to contributors. Tracking office spending and pay records, and providing reports as necessary, is an important part of the job description.
Personnel Records
- In addition to salary, expense, and other budgetary tracking, most churches keep track of the staff's vacation and personal time off, and (for ministerial staff) continuing education credits earned. Many churches also enter data on the number and types of contacts (visits, meals with, hospital calls, even phone calls) that ministers have with congregants.
Equipment Inventory/Usage
- Entering and maintaining data about the equipment a church has protects the church's investment. Effective data entry also helps ensure that the right equipment is available at the right time.
Software Used
- Most churches use the Microsoft Office suite of software, including spreadsheets and databases. Many churches also use specialized Church Management Software (CMS) to track their congregants' contact information, attendance, skills, and interests. Some also track the music used in services with other specialized software.
Confidentiality
- Churches are protective of staff and congregant confidentiality. Data entry clerks must be able to enter the data without passing judgment on what they see, and maintain the confidence of everyone concerned.
Multiple Bosses
- Rather than having a single boss (or supervisor), a church data entry clerk will likely support the entire church staff. In addition, lay ministry leaders may need data entered, or need access to reports. Working with volunteers requires excellent people skills.

FellowshipOne Church Management Systems (no space in FellowshipOne)

Photo Credit Image by Fotolia.com, courtesy of Petro Feketa

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Church Data Entry Job Description

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Financial Data

Personnel Records

Equipment Inventory/Usage

Software Used

Confidentiality

Multiple Bosses

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