Clerical Aide Job Description
Clerical aides perform basic administrative tasks that help offices function efficiently. The specific responsibilities of a clerical aide may vary based upon level of experience and place of employment.
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Reception
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Clerical aide taking a phone call Clerical aides may greet and announce visitors to their workplace. They may also answer the telephone, transfer calls and take messages for supervisors and other staff.
Operating Office Equipment
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Clerical aide using a photocopier Clerical aides may operate standard office equipment, including photocopiers, fax machines, scanners and printers.
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Processing Correspondence
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Incoming mail Clerical aides may log incoming mail and route correspondence to the appropriate parties. They may also help prepare mass mailings to be sent to their company's customers. Clerical aides may be required to distribute inter-office memos throughout the company.
Data Entry
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Spreadsheet Clerical aides may use computer-generated spreadsheets or paper ledgers to record basic statistical data for their employer, such as the number of orders received or processed by their company on a daily, weekly or monthly basis.
Managing Filing Systems
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Typical file cabinet Many companies use clerical aides to maintain their filing systems. Clerical aides may establish paper-driven filing systems that document their company's transactions with customers. Clerical aides may update and purge these files as required by their employer.
Projected Salary and Job Outlook
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The median annual salary for clerical aides is $22,770, according to the U.S. Bureau of Labor Statistics. Due to advances in technology and job consolidation, employer demand for clerical aides is not expected to demonstrate significant growth over the next decade. People interested in becoming clerical aides can improve their job outlook by upgrading their office skills.
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References
Resources
- Photo Credit at the office image by Pix by Marti from Fotolia.com A friendly telephone operator in an office image by Christopher Meder from Fotolia.com copy machine image by Mat Hayward from Fotolia.com Love Letter image by Mario Ragsac Jr. from Fotolia.com house plan business documents image by scalesy from Fotolia.com file image by Jan Will from Fotolia.com
