Special Events Job Description
Special event planners can manage every facet of a gathering, including invitations, food and beverage, music, seating and hotel accommodations for guests. Keen attention to detail and above-average communication skills are required of planners, as they work with multiple clients and vendors in pulling together highly visible events of all sizes.
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General Description
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An event planner oversees all or certain components of a meeting or event. While the planner is responsible for every detail, he typically delegates many of the duties to staff members or outside vendors, while managing the event budget and overall execution.
The Details
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Planning and managing an event typically involves making a site selection, determining the design or layout of the meeting space, planning the food and beverage, lining up speakers and/or entertainment, overseeing audio-visual and special effects. Event planners may also provide publicity and marketing services.
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Negotiations and Contracts
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A special event planner usually negotiates contracts with vendors and outside sources on behalf of the client or company. Experienced planners have contacts and resources that might not be readily available to the client.
Skills and Qualifications
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An event planner should possess strong interpersonal communication skills, as well as an ability to organize efficiently. This occupation also requires a high level of enthusiasm and a commitment to seeing a project from beginning to end.
On-Site
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A special events planner is usually on site during the event, ensuring that the event runs smoothly. She communicates with vendors, caterers, entertainment and hotel/venue representatives, freeing the client to focus on his role in the event.
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