What Are the Duties of a Grant Administrator?
Grant-making organizations have program staff and board members to make decisions about which organizations should receive grant money. They also need grant administrators to take care of the administration or management of the grants process.
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General Responsibilities
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Program staff of a foundation or grant-making organization need to focus on building relationships with grantees and work on reviewing grant proposals, so that they can make funding recommendations to the board. Grant administrators handle incoming requests for funding, process new grant agreements and track receipt of grant payments and any reports that grantees submit to funders on their work.
Other Responsibilities
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Grant administrators also ensure that grants comply with relevant laws and regulations. They may also oversee and track the annual grants budgets and suggest grants-related policies.
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Communication
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Grant administrators are also communicators. They must be responsive and accessible to grantees and provide clear and timely communications in order to make the grant process work effectively and efficiently.
Detail-Oriented
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Grant administrators need to be detailed-oriented and well organized in order to handle the paper flow. They are also sometimes called grants managers. Sometimes, a grant maker's financial officer or program officers and associates handle grants management.
Specific Qualifications
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Some grants administration positions may have more specific qualifications. For example, the grants administrator for the international grants program of the Campaign for Tobacco-Free Kids needs to have "cultural sensitivity . . . and some international experience or experience in an international grant-making organization."
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