Business Etiquette for Handling Meetings With Colleagues

Meeting with colleagues

There are fundamental basics that are considered to be a part of good business etiquette for meetings. Whether it's with a board of directors or fellow colleagues, good etiquette is essential to success.

RSVP

Always reply to meeting requests immediately so your attendance can be secured. It's good practice to arrive on time, but aim to arrive up to 10 minutes early for important meetings.

Introductions

Always stand up and accept introductions; offer a firm handshake. Do your best to recall each individual's name to avoid embarrassing situations later.

Agenda

Attend all meetings prepared for the topics that will be discussed, and take notes to include in your participation, should it be necessary. If you are leading the meeting, pass out an agenda to keep on schedule. Pay close attention and never interrupt when someone else is speaking.

Electronics

It's considered rude to use your cellular phone or smart phone during meetings. Even if you are waiting for an important call or e-mail, turn off the volume and check discreetly if needed, but never make it obvious that you are checking your phone during the meeting.

Speaking

When speaking, be sure to address the chairperson of the meeting unless you are absolutely certain attention should be on someone else---for example, if your question can only be answered by someone other than the chairperson.

Action Items

Give immediate attention to all tasks or action items assigned to you as a result to the meeting. Agreeing to the items and not acting is considered bad business form and reflects badly on you.

References

• Chatgriss Press: Eleven Commandments for Business Meeting Etiquette
• Kwintessential: Business Meeting Etiquette
• Sideroad: Business Etiquette