Document Scanning Vs. Paper Storage
If you work with a large number of documents on a regular basis, establishing an archive will eventually be essential. You have a choice between scanning your documents and using paper storage.
Other People Are Reading
-
Convenience Factors
-
In the short term, it's easier to simply file documents in a folder. Therefore, if the people who need to see those documents are not geographically distributed, document scanning may be unnecessary.
Long-term Convenience
-
However, scanning documents puts them on a computer, and those files can then be quickly sent to people all over the world, or those documents can quickly be retrieved on case-by-case basis.
-
Cost Considerations
-
On the other hand, paper storage can be cheaper, if you do not have a lot of paper to store. A file cabinet is much less expensive than a file server in terms of both initial cost and long-term maintenance.
Security
-
Overall, a more prudent choice is to scan at least the important documents and store them remotely so that you don't lose those documents in case of fire or theft.
Using a Combination
-
You can also keep your documents in a file cabinet and then scan them when you need to. It's not usually necessary to go exclusively with one approach.
-
