What Are the Duties of a Secretary on a Board of Directors?

Secretary taking notes in board meeting
Secretary taking notes in board meeting (Image: simonkr/iStock/Getty Images)

Organizations rely on the secretary of the board of directors to maintain and foster good communications within the group. The secretary is a member of the executive committee of the board of directors and typically plays a key role by fostering communication and providing advice on critical issues.

Basic Duties

The basic responsibilities of a secretary of a board of directors include informing members of meetings and other important dates, taking minutes at meetings, and maintaining documentation associated with the board.The secretary also keeps membership rolls updated and reviews and stores pertinent organizational documents.

Additional Tasks

Duties may vary slightly from one group to another. In some organizations the secretary may be a signer on the checking account, serve as the registered agent of the group and be authorized to sign contracts. The secretary also may act as a liaison with other subcommittees of the organization and update and keep copies of bylaws.

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