Executive Administrative Assistant Job Description

The International Association of Administrative Professionals (IAAP) states that executive administrative assistants must possess strength in several skill sets, since they support upper-level management and executives. They are held to a high standard of performance, because their job duties go above and beyond a typical secretary.

Transcription

Executive administrative assistants might record and type all forms of dictation, including correspondences, meeting agendas and meeting minutes. They can expect to take and prepare executive-level meeting minutes that go to the Board of Trustees (or equivalent) in an organization. These minutes, depending on the requirements of the organization, often follow a higher set of standards than those of a regular staff meeting.

Reports and Presentation

Executive administrative assistants generally prepare reports on a variety of topics, and usually in formats such as Word and Excel. They may also help to create presentation materials, and thus should have graphic experience.

Scheduling

Two primary jobs of the executive assistant are to schedule meetings for the executive he or she supports and to make travel arrangements when necessary.

Communication

Executive assistants often take messages, answer emails and send memos and other types of correspondence on behalf of the executive. They need excellent communication skills to maintain a high level of professionalism and diction.

Supervision

In some organizations, an executive administrative assistant oversees lower level assistants. They may perform annual evaluations and training for these assistants.

References

• The International Association for Administrative Professionals