Executive Assistant to VP Job Description
The executive assistant to a VP (vice president) of any organization will have duties above and beyond those of any other type of assistant. The International Association of Administrative Professionals lists several key duties that come under the charge of an executive assistant.
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Communication
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One of the biggest job duties of an executive assistant is to act as the first point of contact between people and the vice president. Anyone wishing to meet with or speak with the vice president typically must go through her executive assistant; therefore it the assistant's charge to answer phone calls, take detailed messages, provide written correspondence and answer emails.
Minutes
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An executive assistant must take and transcribe minutes for meetings at which her vice president is the chairperson. In most organizations, minutes from upper-level meetings are typically given to the board of trustees or CEO for review, so they must be held to a higher standard and follow certain guidelines set forth by the organization.
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Travel
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Executive assistants are typically responsible for travel arrangements for the vice president. This includes booking flights, reserving hotels, registering for meetings and seminars, and car rentals.
Scheduling
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Executive assistants are charged with scheduling meetings for the VP they support. It is up to the assistant to manage the VP's calendar and schedule meetings at times that work best for them. They are also responsible for reminding them of upcoming meeting dates with time and location.
Supervision
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In some organizations, a vice president may require more than one assistant. In those cases, the executive assistant would oversee other assistants, managing the work flow and making sure deadlines are met. They may also be asked to conduct annual performance evaluations for these individuals.
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