Administrative Assistant Activities
The administrative assistant is the lifeblood of any office, performing a job that requires mastery of many skills: record keeping, clerical duties, office management, human resources, schedule making, and whatever else the office environment demands.
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Interaction with Clients and Visitors
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The administrative assistant is often the first person to speak with or see a company outsider. The administrative assistant's desk is usually near the public entrance, meaning the assistant also must perform receptionist duties like greeting visitors, signing for deliveries and answering telephones.
Interaction With the Boss
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Sometimes, administrative assistants are assigned to one or more upper managers in the company. They can be responsible for keeping that person's schedule (appointments, meetings, etc.), placing telephone calls, typing memos or other correspondence, and obtaining reference information (quarterly reports, past records and invoices, etc.)
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Interaction With Other Employees
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Administrative assistants often help other employees by processing their time cards, maintaining their work schedules, acting as a liaison to human resources (for information on insurance benefits, for example), managing office supplies (distributing them, keeping inventory of them and ordering new supplies) and scheduling meetings and conferences.
Other tasks
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Often, administrative assistants are called upon to perform any number of odd tasks--planning office parties, writing or distributing the company newsletter, introducing new employees and performing everyday office tasks such as photocopying, faxing and mailing.
Variables
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The role of administrative assistant varies from office to office. While the above are general responsibilities an administrative assistant could reasonably expect to perform, the actual job description may be more limited or even broader, depending on the company's needs and resources.
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