Clerical Job Description Example

Clerical jobs are available in a myriad of work settings, including financial corporations, law firms, medical offices, trucking companies, manufacturing industries and educational facilities. A wide range of jobs within the clerical field also are available, from the most basic entry-level file clerk to executive administrative assistants.

Receptionist Work

Two main job duties often include welcoming visitors to the facility and answering the telephone. Clerical workers schedule appointments, take messages and provide information.

Correspondence and Filing

Clerical workers make photocopies, send faxes and do filing of correspondence and other documents. Clerical workers may receive, sort and distribute mail, and prepare outgoing mail as well.

Computer Work

Creating spreadsheets and doing data entry is typically part of the job description, as is some word processing. Clerical workers often update bookkeeping records on the computer.

Administrative Work

Clerical workers may set up travel arrangements for executive personnel, schedule team meetings, reserve meeting rooms and type up meeting agendas.

Software Proficiency

Usually, clerical employees must be proficient in different types of software so they can create mass mailings from word processing programs, run a variety of types of reports and maintain databases.