What Should a Letter State If You Aren't Renewing Your Lease Agreement?

You should give your landlord notice if you plan to move.

Let Your Landlord Know Your Intentions

Clearly state in your letter that you do not plan to renew the lease and are moving out. Tell the landlord you will follow up to arrange a time to hand over the keys. If the utilities are in your name, you may also want to let your landlord know the date on which you are going to terminate service.

Get Your Security Deposit Back

Check your state's laws on the process for getting your security deposit back. In general, you must inform your landlord of your new mailing address to ensure prompt return of your deposit. In California, you can also request an "initial inspection" by your landlord before move-out. If your landlord finds problems that could reduce your security deposit, he must tell you so you can make repairs before leaving.

Bottom Line

Nonrenewal letters should clearly state your plans to move from your home, a request for the refund of your security deposit and your new mailing address. It is also a good idea to send your letter via certified mail so you have proof of delivery.

References

• Apartment Ratings: Ciao, Landlord: Writing a Lease Termination Letter
• Find Law: Sample Documents: Letters to Landlord When You Leave
• California Department of Consumer Repairs: Refunds Of Security Deposits