In every corporate event, corporate retreat or business gathering, there is a person working behind the scenes to ensure that everything runs smoothly and goes according to plan. It sounds simple enough; however, organizing such events requires extensive coordination and logistics. This task is undertaken by a meeting manager. Many meeting managers specialize in organizing and coordinating conferences and seminars.
Duties and Responsibilities
The meeting manager is in charge of the overall running of the meeting. He checks out the meeting venue and ensures that everything is in working order before the meeting starts. For instance, he ensures that the lighting and audio visual equipment are in good working order. He also ensures that all the required material, such as any documents that will be used during the sessions, are available and, if need be, distributed to the audience and speakers. He helps in time keeping when the sessions are running, both for the presenters and the audience. He announces the agenda for the meeting and makes any announcements that need to be made when the session is running. He works in liaison with the speakers and technical team to ensure that the sessions run according to the schedule and everything goes smoothly.
A meeting manager should have an educational background in organization management, project management and human resource management. A bachelor’s degree in business administration will equip a meeting manager with a good foundation for the profession. An MBA in project management or even a doctorate in business administration or business management is an added advantage.
A meeting manager should have excellent organizational skills. He should also work well under the immense pressure that arises when tight deadlines have to be met while dealing with a variety of issues. He should have good financial skills, as he will be required to come up with budgets and keep financial records to ensure that he does not run out of budgeted money for an event. Some business meetings have people coming from various countries, so it is advisable for a meeting manager to know at least one foreign language.
A meeting manager is usually paid according to the size and occasion of the corporate event. This figure can range between $59,285 and $87,339 per year, according to Salary.com. This figure varies according to the reputation of a meeting manager and the client that requires the services. Prestigious organizations pay a higher amount than the less reputable corporations.
Meeting managers usually work under strict deadlines and must therefore be able to coordinate all elements pertaining to the event. A meeting manager should handle many employees at one setting and ensure that each person is performing a task as required. Interpersonal skills will help him coordinate each employee. A hectic environment should not deter anyone who wants to become a meeting manager. This is a common atmosphere during event preparations.
- Photo Credit Meeting image by Tribalstar from Fotolia.com Can of dollars image by Carusell from Fotolia.com
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