Administrative Aide Job Description
Businesses call administrative aides by different names, but the purpose of the job is basically the same whether the job title is administrative aide, administrative assistant or executive secretary. This individual completes assigned tasks in a timely manner. Some businesses also have administrative assistants serve as the office staff supervisor. The Bureau of Labor Statistics reported that in 2008 the average annual salary for administrative assistants was $40,030.
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Function
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The administrative aide greets guests in the office and schedules meetings. In some offices, she may have general bookkeeping responsibilities, including reading, interpreting and distributing reports. She may be responsible for scheduling and making arrangements for executives' meetings. She also attends these meetings and records the minutes. If her boss travels, she may be the travel coordinator. The administrative aide may oversee office staff. As an administrative assistant gains experience, she also gains additional responsibilities.
Types
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Along with the various jobs the administrative aide may have to do, his supervisor may delegate specific tasks for him on a long-term basis. This is especially true if the supervisor has more than one administrative assistant. Specific tasks may include research and report writing, budget preparation and long-range planning.
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Considerations
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The administrative aide needs to be able to multi-task and to work well under pressure. The ability to manage time wisely is a good character trait for an executive assistant. Because the administrative assistant is often the customer's first contact with her supervisor, she must project a positive image for him as well as the company. She must also work well with her peers in a supervisory role.
Skills
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Computer skills must be high on the list of job skills for any administrative aide. Other skills include the ability to read and write English, as well as the ability to perform mathematical problems relating to budgeting and bookkeeping. The administrative assistant must also have reasoning skills that allow him to solve problems in a logical manner.
Education
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Some jobs require the administrative aide to have no more than a high school education plus experience. Other jobs require the administrative assistant to have a bachelor’s degree. Courses to prepare for a career as an administrative aide are available at community colleges and four-year universities. Advanced training may prepare the administrative assistant for certification as a Certified Administrative Professional.
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References
- Photo Credit a boss and a secretary image by Sergii Shalimov from Fotolia.com
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Comments
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good... I like it!
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best guide....
