Junior Secretary Job Description


Often called an administrative assistant, a secretary may provide support to everyone in the office, a small group of executives or one executive. A junior secretary usually reports to or takes direction from a senior secretary. The overall goal of a secretary is to ensure that office procedures run smoothly.


  • Generally, junior secretaries support senior secretaries in their duties, carrying out tasks delegated to them by the senior secretary. Responsibilities include providing administrative and clerical assistance to professionals, creating memorandums, greeting visitors, answering telephones, keeping schedules, making travel arrangements and organizing company events.

    The responsibilities of a secretary vary from company to company and usually depend on the nature of the business of the company. In some cases, secretaries are employed part-time.


  • Junior secretary candidates must have strong written and oral communication skills, as well as a strong background in typing. Knowledge of Microsoft Office programs including Microsoft Word, Excel and PowerPoint is important, as is familiarity with various telephone systems. Candidates must also work well under pressure, multitask with efficiency and feel comfortable making phone calls.

    Depending on the nature of the business of the company, a junior secretary candidate may need knowledge in a specific area or computer program. Many times, the right candidate will be trained in these areas.

    In specific cases, a college degree is required. In most instances, requirements include a high school education or equivalent, as well as previous experience or related experience.


  • Despite having the right qualifications, secretaries will need training to learn company policies and procedures. Oftentimes this training is carried out by a senior secretary who delegates tasks. Newly hired junior secretaries may receive training material such as handbooks or guides. Training varies with each company and industry.

Room for Growth

  • Oftentimes, in the absence of or departure of a senior secretary, a junior secretary will be promoted. A new candidate will fill the open position of junior secretary.

    Working as a secretary allows an individual to demonstrate abilities and become familiar with various facets of a company, form relationships with professionals in various departments. In many cases, a secretary may be promoted to another position within the company that allows for greater opportunity and higher pay.

Salary Information

  • Compensation is based on years of experience, years with the company and qualifications. According to Salary.com, the average annual income for a secretary is $32,030 as of November 2009, but compensation varies at each company and in every industry.

Related Searches


  • Photo Credit young pretty secretary image by Ales Masner from Fotolia.com
Promoted By Zergnet


You May Also Like

  • Secretary General Job Description

    A secretary performs basic administrative duties. Usually for an entry level secretary position you just need a high school diploma. As a...

  • School Secretary Job Description

    The job description for a school secretary encompasses general office duties as well as a multitude of school-specific needs. School secretaries are...

  • Site Secretary Job Description

    Site secretaries handle a multitude of duties for the company, agency, office or firm by which they are employed. Site secretaries also...

  • Job Description of a Senior Executive Secretary

    Senior executive secretaries provide advanced and diverse administrative support to managers at the senior or executive level. They perform a myriad of...

  • Job Description of a Junior Loan Processor

    A junior loan processor deals with assessing the financial history of loan applicants and assessing whether applicants are eligible to obtain loans....

  • Immigration Paralegal Job Description

    Paralegals are widely used in immigration law, but face increasingly demanding education, experience and foreign language fluency requirements.

  • The Job Description for a Company Secretary

    Company secretaries are responsible for providing both clerical and administrative assistance to one or more members of a corporation. The duties of...

  • Job Description of a Junior Executive

    The specific details of a junior executive’s responsibilities can vary between companies and industries, but the basics remain the same: **A junior...

  • Secretary Qualifications

    Secretaries provide administrative support in business, medical and legal offices. A secretary maintains office files, manages schedules, answers correspondence and conducts projects...

  • Secretary Duties & Responsibilities

    An understanding of a secretary's duties and responsibilities can be helpful for those seeking work as office professionals. Despite emerging new technologies,...

  • The Duties and Responsibilities of an Office Secretary

    An office secretary is often the glue that holds an office or business together as she provides support to a variety of...

  • Senior Secretary Duties

    Senior secretaries are typically employed in offices and perform key administrative duties to ensure daily business processes run efficiently. A senior secretary...

Related Searches

Check It Out

3 Day-to-Night Outfits for the Work Week

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!