What Is Project Time Management?

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Product time management means that a company adheres to processes that are going to guarantee the timely completion of a project. Good product time management means that there is a focus on the activities that have been identified as essential to the completion of a project. When you manage your time well, you can eliminate stress, work overload and are more capable of achieving your goals.

Identification

  • An important aspect of project time management is learning to distinguish between urgent and important. An urgent item is one that has to be done today or else disaster ensues. If the deadline for a grant application is today, get that grant application in the mail now. It can not wait until tomorrow.

    On the other hand, important issues are those that need to be dealt with at some point, probably sooner rather than later and generally involve long-term projects. However, important issues are not necessarily urgent. It may be beneficial to delegate urgent issues to specific individuals and important issues to others because it is difficult to deal with both issues simultaneously.

Time Boxing

  • Another great technique for project time management is incorporating an approach called “time boxing,” according to Davecheong.com. Time boxing is essentially determining the amount of time that will be devoted to a certain task. Instead of working on a project until it is finished, one works on it for an hour at which time it is either considered done or will be resumed the next day, where another 60 minutes will be devoted to this specific project. Many find that time boxing enhances effectiveness and productivity.

Effects

  • Time boxing makes you vastly aware of time and how much has been put aside or used up by a specific job. You focus better when you are time boxing and attend to the most important matters first. Time boxing is a great tool in preventing procrastination and also makes workers aware of how much time they are spending on open-ended tasks. It also gives workers an opportunity to squeeze in some time-boxing tasks between other appointments, meetings and commitments. When you use the time boxing concept, you rank your tasks, prioritizing them, and are completely aware of how much time is to be spent on the task.

Discourage OT

  • Another approach to project time management is discouraging overtime, according to Caffeinatedcoder.com. Overtime can result in the law of diminishing returns, meaning that long hours on a job can result in fatigue and poor quality work done at a slower pace. When you consider the amount of time that has to be spent correcting the mistakes that were made by a fatigued over-time worker, overtime does not produced the results that you want. Quantity of time spent on a project is not necessarily better than quality of time.

Software

  • Companies are opting to use time management software because it helps the staff prioritize in terms of importance, focusing on the projects that bring in the most money, increase productivity and lessen wasted time.

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  • Photo Credit clock image by Elena Nabokova from Fotolia.com
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