Medical Records Administrator Job Description


The medical records administrator in a hospital or clinic setting oversees the medical records staff, which is responsible for the maintenance of patient records. Electronic medical records systems require staff to be familiar with health record software and security issues. The federal government requires the use of electronic health records and the security of the system. A medical records administrator must be familiar with the legislation to ensure compliance, according to the U.S. Bureau of Labor Statistics.

Job Duties

  • A medical records administrator hires and trains medical records technicians. The administrator evaluates medical records staff to ensure compliance with departmental policies and federal regulations. The administrator may perform the functions of a medical records technician when needed. The duties include coding, data entry and preparing the disbursement of medical records when requested by authorized third parties.


  • A medical records administrator is responsible for the safety of electronic and hard-copy records in the health care facility. A records administrator must be familiar with the records software and federal legislation regarding the safety of health records. The person in the administrator role must hire appropriate vendors to perform transcription and copying services for the medical records department.


  • The health records administrator must be familiar with medical terminology and legislation regarding the retention, safety and release of medical records. An administrator must have supervisory skills and the ability to plan the work for medical records staff. The person in charge of a medical records department in a health care facility must be able to train staff and ensure that information regarding policy is distributed to workers in the department.


  • A health records administrator position usually requires an associate's degree or higher. Experience in a medical records technician role is also usually required for the position. A successful candidate for the position is registered with the American Health Information Management Association as a registered health information administrator, according to


  • The median annual salary for a medical records administrator is $60,725, as of November 2009, according to

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