General Administrator Job Description


A general administrator is also known as an office administrator or an administrative assistant. An administrative assistant works in many industries and fields, but regardless of the nature of the business she is working for, her primary function is to do clerical work to assist an individual or office to run efficiently and effectively.

Job Function

  • A general administrator performs clerical duties to help a person, such as a manager, office or business run efficiently. The clerical duties may include answering phones and routing calls, maintaining files and filing, photocopying, faxing, maintaining simple spreadsheets, managing small projects, answering and responding to emails, scheduling meetings and appointments and handling travel arrangements. Depending on the industry, there may be additional business related responsibilities.

Work Environment

  • General administrators typically work in an office setting. They have a comfortable, climate controlled environment, sitting at a desk the majority of their work shift. A general administrator works 40 hour work weeks, Monday through Friday during normal business hours. Evenings, weekends and holidays are not normally required.

    A general administrator can work in a variety of different industries. Most businesses have a need for an administrator and usually employee at least one. Most general administrators are employed in the following industries: schools, hospitals, government agencies, legal and medical offices.

Education and Experience

  • A general administrator must have completed high school or the equivalent. College courses or education is not required for most positions. A general administrator must have at least one year experience working in an office setting, preferably as a receptionist, file clerk or office clerk. A general administrator must have a working knowledge of computers, type 35+ words per minute, have good spelling and oral skills and know how to work office equipment such as a fax and copy machines.

Job Outlook

  • Employment for a general administrator, secretaries and administrative assistants is projected to increase up to 11 percent from 2008 to 2018, according to the Bureau of Labor Statistics. Employment for general administrators is expected to increase because the duties performed are personal and interactive in nature and can not be automated by computer programs or technology. General administrator work is expected to increase the most in the medical, social assistance and educational industries.


  • According to the Bureau of Labor Statistics, in 2008, the median annual wages of executive secretaries and administrative assistants was $40,030. The median annual wages in the industry of management of companies and enterprises was $45,190; in local government, $41,880; in colleges, universities and professional schools, $39,220; in state government, $35,540; and in employment services, $33,820.

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  • Photo Credit In the office image by Ia Nakaidze from
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