Executive Admin Job Description

Save

Executive administrative assistants perform administrative support duties for executive management. While they perform some clerical duties, most of their responsibilities are more complex. They must possess a thorough understanding of computer software applications, be proficient in Internet research and demonstrate strong communication skills as well. According to the Bureau of Labor Statistics, there were over 1.5 million people employed as executive secretaries and executive administrative assistants in the United States in 2008, and employment in the field is expected to continue growing in the future.

Duties

  • Executive administrative assistants manage executives' calendars, scheduling meetings and appointments. They prepare responses to correspondence and materials for meetings and conferences, including research reports and memos. In some offices, executive administrative assistants file corporate documents and reports as well. In addition, they answer phones and greet executives' guests, sort and distribute incoming correspondence and coordinate travel arrangements. Some also perform personal errands for executives when necessary. Experienced executive administrative assistants are sometimes responsible for supervising other administrative staff as well.

Education

  • Most executive administrative assistant positions require a college diploma. A bachelor's degree in business or in a field related to the company's industry is often helpful. To keep up to date with the latest office software and technology, executive administrative assistants may attend classes or online seminars that provide information on office technologies. They may also choose to become certified by the International Association of Administrative Professionals as a Certified Administrative Professional. Professional experience, however, is often the strongest asset for gaining employment as an executive administrative assistant.

Environment

  • Executive administrative assistants usually work in corporate or government agencies. They spend most of the day sitting behind a desk. Heavy computer use and typing can sometimes lead to physical issues, such as carpal tunnel syndrome or eyestrain. Executive administrative assistants are full-time employees who generally work 40 hours per week. Overtime may sometimes be required, though, depending on the needs of the executive.

Salary

  • According to the Bureau of Labor Statistics, the median annual wages for executive administrative assistants was $40,030 as of May 2008. The highest 10 percent were paid $62,070, while the lowest 10 percent earned $27,030. Executive administrative assistants who worked for companies and enterprises earned the highest wages, with an average annual salary of $46,720.

Employment Outlook

  • The Bureau of Labor Statistics estimates that employment for executive administrative assistants will grow 11 percent between 2008 and 2018, which is about the same as the average for all occupations. Most job openings will be in growing industries such as construction, health care and professional, scientific and technical services. Applicants with bachelor's degrees will have the best job prospects because employers will see them as able to assume greater managerial responsibilities and complete more detailed assignments.

References

  • Photo Credit secretary image by DXfoto.com from Fotolia.com
Promoted By Zergnet

Comments

You May Also Like

  • Admin Officer Job Description

    An admin officer is the most senior employee within a company. She reports directly to the chief executive officer. She is responsible...

  • Admin Manager Job Description

    The term admin manager stands for administration manager. This is the manager who keeps the organization operating smoothly and organizes the information...

  • Executive Coordinator Job Description

    Executive coordinators perform administrative duties at the executive level of an organization. Other occupational titles for executive coordinators are administrative assistant, executive...

  • Job Description of Senior Executive Assistants

    According to the Bureau of Labor Statistics (BLS) May 2008 report, "Occupational Outlook Handbook, 2010-11 Edition," secretaries and administrative assistants make up...

  • The Job Description of an Executive Assistant to the CEO

    An executive assistant to the chief executive officer (CEO) provides high-level, confidential administrative support to the office of the CEO. Duties may...

  • HR Administration Job Description

    An HR administrator is a human resources generalist responsible for supporting a business within every area of human resources, including recruitment and...

  • Job Description of an Executive Administrator

    An executive administrator, often called an executive assistant, is an administrative professional who provides clerical, operational and personal support to an executive...

  • Sales Administrator Job Description

    An effective sales administrator can make a significant contribution to the financial success of a business. These professionals generate leads, provide a...

  • Job Description of a Junior Executive

    The specific details of a junior executive’s responsibilities can vary between companies and industries, but the basics remain the same: **A junior...

  • What Are the Duties of an Administrative Executive?

    Administrative Executives work as assistants to top executives or officers at major companies. They also are the top assistants at a company...

Related Searches

Check It Out

3 Day-to-Night Outfits for the Work Week

M
Is DIY in your DNA? Become part of our maker community.
Submit Your Work!