Job Description for an Events Organizer


An event organizer or event planner is responsible for all facets of planning, organizing and following through on all meeting, convention or event messaging and logistical details. The event planner oversees everything from high level theme and messaging communication to the practical logistics of ordering all the services and products involved.


  • Any event, convention or meeting's first planning steps revolve around the message or purpose of the meeting. The organizer's first responsibility is to define with other key participants the theme or purpose of the event. Every other aspect of the event from venue and speakers to food and equipment ordering will work off of these messaging building blocks.


  • Along with theme, an event's budget is a key component of any meeting or event. The event organizer is responsible for delivering the event on time and within budget. The organizer must make important decisions on the allocation of event funds frequently balancing where funds will have the most impact. An event organizer also negotiates rates from vendors and suppliers being used for the event.


  • The event organizer may be responsible for venue selection. They must research options to support and enhance the event's theme and messaging. Organizers must take into consideration many event requirements including room size, catering availability, lodging availability, transportation, location, audio visual and telecommunication needs when choosing a venue.


  • After the messaging, budget and venue selection have been established, the event planner must order and coordinate all the services and equipment needed for the event. This includes tasks such as transportation coordination, hotel reservations, event registration, room set up, electrical, lighting, presentation equipment and catering.


  • An event organizer is also responsible for reporting on the success of the event to her employer, which may include budget reports, survey collection, satisfaction response and press coverage.

Organizer Talent

  • An effective event organizer will be detail oriented, well organized, a problem solver, able to work on tight deadlines and have exceptional communication skills. The event planner must be able to handle multiple tasks efficiently under pressure.

Work Environment

  • Event organizers, depending on the industry they work in and events they plan, will be required to do some traveling to visit possible venues and attend the event or meetings they plan. They work in a fast paced environment on strict deadlines and spend time on-site at different types of locations, including hotels, convention centers or offices.

Related Searches


  • Photo Credit day planner image by kenny123 from
Promoted By Zergnet



You May Also Like

  • Event Planner Job Description

    To an outsider, event planning may seem like a fun, social career path, but upon closer inspection, it is a difficult job...

  • Events Coordinator Job Descriptions

    Event coordinators, also known as event or meeting planners, are in charge of coordinating all the details required to ensure an event...

  • Job Description of a Corporate Event Planner

    Corporate event planners manage all arrangements for various types of corporate events such as grand openings, recognition ceremonies, new product launch events,...

  • Job Description for an Event Assistant

    An event assistant helps event organizers conceive, plan and produce events such as festivals, exhibitions, fairs, conferences, product launches and other social...

  • Job Description for a Community Organizer

    Community organizers work for government agencies and nonprofit organizations to help underserved populations solve problems in their neighborhoods and workplaces. Organizers also...

  • Athletic Event Planner Job Description

    An athletic event planner organizes and promotes a game or tournament. Athletic events planners select a field or arena, the surface that...

  • How to Organize Events for Singles

    Organizing a singles event takes a bit more strategy than most get-togethers. The goal of such an event is to help people...

Related Searches

Check It Out

3 Day-to-Night Outfits for the Work Week

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!