Fit/Gap Analysis is used to evaluate each functional area in a business project or business process to achieve a specific goal. It includes identifying key data or components that fit within the business system and gaps that need solutions. This technique draws on several objectives, all focused on determining key components necessary to achieve the best practice within an organization.
For every project, the main purpose of the Fit/Gap Analysis is to ensure that every project is executed according to the methods considered to be both effective and efficient. It also recommends amendments, such as key issues and interfaces that need policy adjustments, for each business process to guarantee target results.
Fit/Gap Analysis is done through a series of sessions by the business or project owner, manager, business experts or consultants. Each working session focuses on one key premise: to develop input that the organization will use as part of its rules and standard regulations. All key issues and controversial topics are dealt with in every meeting. Management representatives are required to attend each session which tackles a key problem or concern.
In a Fit/Gap analysis session, the following issues and measures are usually covered: establishment of requirements for needed business process conversions; recognizing all customized tasks that should be done; devising testing measures; identifying security, reporting and documentation procedures; and creating rules and standard processes.
After preliminary settlement or discussion of issues, tasks necessary to change or address these concerns are defined. The team reviews all information about the issue or concern. Documentation and assessment of files from previous phases involving organizational change measures are also performed.
All tasks needed to initiate the recommendations from a Fit/Gap Analysis are listed. Dependencies between tasks are determined in order to structure the work breakdown plan. All resources essential for accomplishing each task are then identified for each function group within the organization. Finally, roles and functions of team members and function groups are specifically designated.