Document Coordinator Job Description
All businesses have important and confidential documents that must be labeled, filed, archived, safeguarded and kept for future reference. In many cases documents have a legal time requirement in which they must be kept. Almost every industry produces these important documents. Document coordinators, or document control clerks, managed and organized these documents for safekeeping.
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Salary Data
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Document coordinators earn an average annual salary of $45,000 as of 2010. According to the Bureau of Labor Statistics, "Average document coordinator salaries for job postings nationwide are 30 percent lower than average salaries for all job postings nationwide." Document coordinator jobs are considered to be entry level. This salary data has been provided by Indeed.com and is current as of 2009.
Qualifications
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These jobs are considered entry level and therefore, they do not require a college degree. A high school diploma or GED is generally enough to get hired. Prior experience as a mailroom clerk or file clerk is helpful. A bachelor's degree in business would help a person move through this position into a position of management much faster. However, a degree in not generally required to advance to manager in this career choice either.
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Job Duties
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Document coordinators are responsible for maintaining, updating, and archiving master and support documents. They are responsible for maintaining the proper chain of custody of the documents under their control. The document coordinator is also responsible for destroying and disposing of confidential drawings, notes or documents that are not required to be kept. Document coordinators often assist in the management of the filing system or the file room. The document coordinator reports to the document controller or file room manager. They are responsible for adhering to all rules and policies regarding the proper handling of company documents. They must educate not document employees on the policies concerning their documents.
Job Outlook
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With the introduction of new online databases and paperless offices the role of the document coordinator is shrinking. Computer technology and almost endless hard drives the paper document is becoming obsolete. According to the Bureau of Labor Statistics, "Employment is expected to decline rapidly. Employment is expected to decline due to productivity gains from office automation and the consolidation of clerical jobs. Additionally, most files are stored digitally and can be retrieved electronically, reducing the demand for file clerks." This is bad news for a file clerks and document control employees.
Nature of the Work
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Document coordinators work in a variety of office environments. However, they always work indoors in climate-controlled offices. Documents cannot be stored in hot, humid or damp conditions, as they would deteriorate. This is an office job that requires business casual dress and the ability to communicate with people at all levels of your company or organization.
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References
- Photo Credit documents image by AGITA LEIMANE from Fotolia.com
